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Complete Cancer Team - Therapeutic Radiology Information Integration System

Kaohsiung Veterans General Hospital

Information
"In general, the information of radiotherapy patients is typically independent from the common system of hospitals. With the information sharing and team work integration becomes more important, the transparency of therapeutic radiology information and the convenient access thereof are subjects requiring improvements. In addition, the quality of radiotherapy has bee listed as an item for cancer quality certification and accreditation of JCT. Therefore, it is clear that the therapeutic radiology department requires significant changes in terms of both the information and administration aspects in order to catch up with such trend. Accordingly, the purpose of the system design is to establish a system capable of allowing the cancer team of the entire hospital to swiftly search the radiotherapy projects, to record the information of dose distribution maps and to monitor various radiotherapy indicators in real-time. Therefore, the nation’s first “Complete Cancer Team Therapeutic Radiology Information Integration System” covering various radiotherapy quality indicators including the medical records, therapeutic radiology meeting records, dose distribution maps, therapeutic radiology patient database and information management is completed. "
Benefits

"1. Radiotherapy record electronic systems: To comply with the “Regulations Governing Medical Institution Electronic Medical Record Preparation and Management” announced by the Ministry of Health and Welfare, the hospital has qualified the certification in March 2015 such that written preparation of records is no longer necessary, which in turn is able to save papers and consumable supplies of approximately NT$ 23,000 per year. 2. Cross-platform system achievement: With the use of patient-link of identical data, the physician input time is greatly saved and input errors among different systems can be reduced. In the past, the time required for completing a non-cross platform of an initial medical record is 13 minutes on average. The new system now is able to reduced the time to 5 minutes, and the medical record completion time is reduced by 61.27%, making the work efficiency to be increased by more than two-folds from the past. 3. Staff of other departments can simply log onto the medical image transmission and storage system and input the patient medical record number in order to obtain the complete simulation positioning images, isodose distribution maps and dose-volume histograms completely for view the information directly. The entire process of image search and download requires only 30 seconds, increasing work efficiency by more than 60 times greater than in the past. 4. Monitoring statistics system: Since January 2016, the therapeutic radiology monitoring indicator has been implemented such that manual statistical analysis time can be significantly reduced and man-made deviations can be reduced in order to facilitate the timely review and improvement. "

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