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Construct All-in-one smart equipment management system to improve hospital operation performance

Kaohsiung Veterans General Hospital

Information
"This system is constructed through cross-field team cooperation among the Medical Planning and Management Department, Information Office, Engineering Office, Supply Office and Accounting and Statistics Office. The main spirit is to focus on the life cycle of medical equipment in order to integrate all relevant systems and units such that the overall equipment management operation and performance. This system is constructed by five main sub-systems of medium-term project system, budget management system, purchase contract management system, asset management system and maintenance and repair system. Each sub-system is further divided into a plurality of small systems. Budget management system: annual budget application system, remaining fund application system, current expenditure application system, lease and gift equipment system, performance evaluation system. Purchase contract management system: price comparison system, purchase progress management system, contract information platform. Asset management system: instrument asset basic information system, utilization rate management system, equipment parameter management system. Maintenance and repair system: All-in-one repair and management system, discard management and early warning system. "
Benefits

"In the past, operations were typically performed with papers, and since the systems were independent from each other without links, paper operation was lengthy, paper consumption was enormous, information actuary was poor, maintenance and purchase progress was non-transparent, equipment utilization was low or repetitive purchase was excessive. Consequently, there is a need to construct a smart equipment management system to overcome the drawbacks. Benefits gained from the introduction of this system: 1. Allow the integration of budget and projects as well as achieves the process informationization in order to prevent repetitive purchase. 2. Control and replace equipment with early budget planning in order to prevent impacts on patient safety caused by sudden errors of equipment. 3. Integrate into one single platform in order to readily and timely manage all progresses. 4. Feed back of clinical equipment capacity performance and maintenance status in real time in order to reduce idling of equipment or repetitive purchase such that the patient safety is increased and the hospital cost is significantly reduced. 5. Energy saving and carbon reduction. It is able to effectively reduce carbon emission amount and paper usage amount. 6. Through online application and management, information quality is improved to facilitate the subsequent management and analysis of the hospital. 7. Improve operation efficiency greatly and reduce document operation time. "

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